Social network you want to login/join with: Facilities Management Officer, Metropolitan City of Rome

Client:

FAO Location:

Metropolitan City of Rome, Italy Job Category:

Other EU work permit required:

Yes Job Reference:

ceabb4e05431 Job Views:

9 Posted:

02.03.2025 Expiry Date:

16.04.2025 Job Description:

Reporting Lines The Facilities Management Officer reports to the Senior Facilities Management Officer/Head of CSLI. Technical Focus • Manage large renovation works. • Manage facilities and infrastructural programmes. • Liaise with Italian authorities for major maintenance works to be executed by the Ministry of Infrastructure.



• Liaise with Italian authorities for the approval process of major renovation works. • Provide technical support for specific field projects. Key Results Plan and coordinate programmes/projects for the administration of physical operations and contribute to the safety of the Organization's staff and premises. Key Functions • Analyse and advise on the planning, design, construction and maintenance of major systems and facilities, as well as other engineering activities. • Evaluate, review and revise project documents, ensuring design specifications in project proposals are accurate, sound, feasible and cost-effective. • Recommend solutions to complex and unusual engineering problems including structural problems of the buildings. • Conduct technical studies on engineering topics, developing guidelines for the planning and maintenance of programmes and facilities. • Stay current with significant trends and improvements in methods and equipment through relevant engineering literature. • Lead teams in studying critical problems related to the design or construction of systems and facilities, making recommendations for resolving specialized issues. • Coordinate and ensure initiatives under the Organization's work on Corporate Environmental Responsibility, to reduce emissions, increase efficiency and integrate sustainability into the Organization's daily operations. • Participate in planning missions, serving as technical adviser to committees or at international meetings. • Collect and analyse data to identify trends or patterns, providing insights through graphs, charts, tables and reports. Utilize data visualization methods to support data-driven planning,



decision-making, presentations and reporting. • Perform other related duties as required. Specific Functions • Coordinate and supervise the maintenance of FAO headquarters' facilities, including both civil and technical infrastructures performed by CSLI staff and external contractors. • Manage the planning and implementation of major maintenance works to be performed by FAO staff and contractors and/or by the Italian authorities (owners of the FAO headquarters' premises). • Prepare the design and cost estimates of infrastructural projects to maintain and increase the efficiency of FAO facilities and monitor the execution of works. • Certify quality and quantity of all construction materials received relative to the maintenance areas and projects of responsibility. • Prepare tender specifications for technical systems, maintenance and services relative to the areas and projects of responsibility and monitor contractors' performance. • Develop and implement a BIM (Building Information Modeling) system with the entire design team. • Advise the Senior Facilities Management Officer in the preparation of the biennial spending programme. • Plan and monitor the selection and evaluation of candidates of supervised posts.



• Research and study application of new systems and technologies and develop actions with FAO staff and/or contractors in order to achieve cost savings and reduce the carbon footprint of FAO's internal operations. • Act as contract manager for some of the concessionaire contracts. • Act as Officer-in-Charge to handle day-to-day matters in the absence of the Senior Facilities Management Officer/Head of CSLI. • Perform other related duties as required. Minimum Requirements • Advanced university degree in civil engineering, architecture or related fields. • Seven years of work experience in facilities management, including maintenance contracts. • Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). Competencies • Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions, is desirable. • Length and relevance of experience in facilities management, maintenance and technical systems for very large office premises, particularly in Italy. • Length and relevance of experience in managing complex structural issues of large buildings. • Relevance of experience with the European facilities management environment,



including knowledge of relevant laws also in the field of Work Safety and Security. • Relevance of experience with procurement of outsourced facilities management services. • Extent and relevance of experience in reading architectural layouts, interior design and maintenance related issues in large office buildings. • Knowledge of the UN system rules, policies and practices related to procurement of outsourced facilities management is considered an asset. • Working knowledge (proficient - level C) of Italian is considered a strong asset. FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: Other benefits, subject to eligibility, include: • Dependency allowances • Rental subsidy • Education grant for children • Home leave travel • 30 working days of annual leave per year • Pension fund entitlements under the UN Joint Staff Pension Fund • International health insurance; optional life insurance • Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. This includes: • elements of family-friendly policies • flexible working arrangements • standards of conduct.

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